Payables Window
The PAYABLES WINDOW is where you add, edit and display PAYABLES transactions. The system automatically builds appropriate cash or accrual
accounting transactions on a company-by-company basis.
With the PAYABLES WINDOW, you either create an Invoice line item to show that a bill is due or you
create a Payment line item (cash disbursement) to show that you paid a bill. The
following process will create a payable from the system on behalf of company
001, Capital Finance Group, to your demo collection company, Collection Service
Ltd.
• Use either the mouse or keyboard shortcuts to select the G/L menu. Select the second item on the G/L menu, PAYABLES JOURNAL - SUBMENU.
• Select the first item on the submenu, PAYABLES JOURNAL - WINDOW.
• Press TAB to accept the default provided for the JOURNAL ID.
• For the DATE field, accept the default of the current date.
• Type 1234 for the entry in the INVOICE # field and then press TAB.
• In the DUE DATE field, press TAB to accept the default of the current date.
• In the Vendor field, press the F2 key to initiate a search.
• In the PAY TO pop-up, press ENTER to accept the default radio button, VENDOR. Press ENTER again in the SEARCH METHOD pop-up to accept the default PICK LIST radio button.
• Scroll to the bottom of the list and choose MGMT, Collection Service Ltd., which is the collection company set up in the OPTIONS SETUP WINDOW.
• Press ENTER to insert the vendor's ID and address information into the PAYABLES WINDOW fields.
• Press TAB six times to move the highlight to the TERMS field.
• Press TAB four more times to accept the defaults for TERMS, STATUS, FREQUENCY, and BANK ACCOUNT.
• Press TAB again to accept the default for the DATE, for the line item.
• In the DESCRIPTION field, type COLLECTION FEES and then press TAB.
• Type 100 for the AMOUNT field and then press TAB.
• Accept the default entry for the AMT TO PAY field by pressing TAB.
• Press F2 to open the SEARCH METHOD pop-up from the CO field and then press ENTER to open the PICK LIST pop-up.
• Press ENTER again to select company 001, CAPITAL FINANCE GROUP.
• Press F2 to display a pop-up listing all the accounts in company 001's chart of accounts. Press PAGE DOWN once and UP ARROW three times to
highlight account 5100, COLLECTION SERVICE FEES.
• Press ENTER to select account 5100 and insert it into the DB (debit) field.
• Press TAB to leave the CHK # field blank.
When you leave the CHK # field blank, the system automatically assigns a check number when you print
laser or line printer checks with the PRINT CHECKS process. If you prefer to write checks manually, you would enter the
appropriate check number in this field.
• Press TAB four times so the focus rectangle highlights the EXIT command in the COMMAND MENU.
• Press ENTER to issue the EXIT command and respond YES to the SAVE CHANGES? prompt.