Monthly Procedures

Monthly Procedures

Monthly procedures are to be run on the last working day of the month, after the daily procedures have been completed.

Print Contract Invoices
Run the Bank Reconciliation Process - on the G/L MENU | BANK/CHECK sub-menu, run the BANK RECONCILIATION PROCESS to bring your accounts up to date. If you have problems balancing your accounts, print the UNRECONCILED TRANSACTION REPORT and the CHECK REGISTER.
Run Final Client Collection Statements - run the FINAL CLIENT COLLECTION STATEMENT to finalize monthly collection figures for clients and create payables transactions for CLIENT DISBURSEMENT CHECKS.
Run the Print Checks process - to print CLIENT DISBURSEMENT checks created by the FINAL CLIENT COLLECTION STATEMENT process.
Print financial statements - print any necessary financial statements, such as the PROFIT & LOSS STATEMENT and the BALANCE SHEET.
Reindex and Optimize Database Files - From the SYSTEM MENU | UTILITIES sub-menu, run the REINDEX AND OPTIMIZE process. Doing so maintains the most efficient organization of all the database files on your hard disk and rebuilds system cross-reference index files that may have become corrupted.