Contract Mailing Labels

Contract Mailing Labels

Use this process to print mailing labels for any or all of the contracts in the database, as defined in the CONTRACT WINDOW. Labels can be printed in one, two or three-column format. One-column labels are for dot-matrix printers, while the two- and three-column labels can be printed only on laser printers.

All statements for contracts are formatted for mailing in window envelopes and do not require labels, but you may find the labels printed with this process useful for other correspondence.

Load labels in your printer before proceeding.

For single-column labels printed on a dot-matrix line printer, use 3½" by 15/16" labels (Avery #4013 or equivalent).
For two-column labels printed on a laser printer, use 1" by 4" labels (Avery #5261 or equivalent).
For three-column labels, printed on a laser printer, use 1" by 2 5/8" labels (Avery #6231 or equivalent).

All Contracts in Company Specific Contracts

Select one of the two check boxes to print labels either for all the contracts in one or more companies (the default) or for one or more specific contracts.

Company ID F2

If you select the ALL CONTRACTS IN COMPANY check box, specify which companies you want labels printed for in this field. Press ENTER to accept the default of ALL or enter one or more COMPANY IDs.

Press F2 or the right mouse button to search for a company. From the SEARCH METHOD pop-up, you can select either a multiple choice PICK LIST or the FIND WINDOW.

Contract ID F2

If you select the SPECIFIC CONTRACTS check box, specify which contracts you want labels printed for in this field. Press ENTER to accept the default of ALL or enter one or more CONTRACT IDs.

Press F2 or the right mouse button to search for a contract. From the SEARCH METHOD pop-up, you can select either a multiple choice PICK LIST or the FIND WINDOW.

Label Type: One Column Two Column Three Column

Use these radio buttons to select one of the three types of labels to print. If you are printing the labels with a dot-matrix printer, choose ONE COLUMN. If you are printing the labels with a laser printer, choose either the TWO COLUMN or THREE COLUMN format. The default is ONE COLUMN labels.

Sort Order: Contract ID Contractee's Name Contractee's ZIP Code

Contract labels can be sorted according to the contract's ID, NAME or ZIP CODE. The default sort order is by CONTRACT ID.

Output: Monitor Default Printer

Choose the monitor or printer radio button shown in OUTPUT. This allows you to view a report on your monitor or send it to a printer. See the Operating Features chapter for help navigating the on-screen report viewer and choosing the default printer.