Contract Invoicing
This process prints next month's invoices for all contracts, owned by one or
more companies, that are set up in the CONTRACT WINDOW to receive invoices (the INVOICE check box has been turned on). You can also use this process to print
invoices for one or more individual contracts.
Be sure to print contract invoices before you run the AUTO-CHARGE PROCESS in a new month. For example, if you run the AUTO-CHARGE PROCESS at any time on or after the first day of February before you have printed
February's contract invoices, this process will produce CONTRACT INVOICES for March.
Two invoice forms are provided with the system—INVOICE1 provides a detailed listing of all the contract's current and past due
charges, while INVOICE2 is a summary of charges. You can edit the invoice forms or create new ones
using the FORMS MAINTENANCE WINDOW.
INVOICE1 contains these fields:
COMPANY NAME, ADDRESS, PHONE DUE DATE
CONTRACT NAME AND ADDRESS DESCRIPTION
CURRENT DATE TOTAL DUE
CONTRACT ID TOTAL PAST DUE
AMOUNT TOTAL CURRENT DUE
REMIT THIS AMOUNT
INVOICE2 contains these fields:
COMPANY NAME, ADDRESS, PHONE AMOUNT
CONTRACT NAME AND ADDRESS DUE DATE
CURRENT DATE TOTAL PAST DUE
CONTRACT ID
Company ID | Contract ID
You can generate invoices for all the contracts in one or more properties (the
default) or you can print invoices for specific contracts. When you select one
of the two check boxes, the other check box is protected and cannot be used.
All Contracts in Company F2
If you select this option, accept the default of ALL or enter one or more COMPANY IDs in the space provided. You can press F2 or the right mouse button to search
for properties. From the SEARCH METHOD pop-up, select either the multiple choice PICK LIST or the FIND WINDOW.
Before an invoice will be generated for a contract using the ALL CONTRACTS IN COMPANY option, the INVOICE check box in the CONTRACT WINDOW must be turned on for that contract.
Specific Contracts F2
If you select this option, accept the default of ALL or enter the ID of one or more contracts in the space provided. Press F2 or
the right mouse button to search for a contract. From the SEARCH METHOD pop-up, you can select either a multiple choice PICK LIST or the FIND WINDOW.
When you use the SPECIFIC CONTRACTS option, it does not matter if the INVOICE check box in the CONTRACT WINDOW is on or off.
Sort Order: 
Contract ID 
Contract Name
Select one of the radio buttons to sort the report alphabetically either by CONTRACT ID or by CONTRACT NAME. The default selection is to sort by CONTRACT ID.
Form Name F2
Use this field to specify which form to use when printing the contract
invoices. You can press F2 or the right mouse button to display and select from a list
of INVOICE forms in the database. The invoice forms can be edited using the FORMS MAINTENANCE WINDOW.
Output: Monitor
Default Printer
Choose the monitor or printer radio button shown in OUTPUT. This allows you to view a report on your monitor or send it to a printer.
See the Operating Features chapter for help navigating the on-screen report
viewer and choosing the default printer.
Days Prior To Next Due Date:
Contract Invoices now have the ability to be printed early. Contract
Collector will take into account the number of days prior to the next payment due date
for a contract. Leaving the option at zero will print all invoices as usual.