Bank Window
This window is where you add, edit and display bank account information.
Because of Contract Collector's trust accounting capabilities, you can track any
number of companies and clients in the same bank account and maintain a complete
audit trail for all transactions.
Contract Collector provides full support for MICR (Magnetic Ink Character
Recognition) check printing. By using special magnetic toner in your
Hewlett-Packard or compatible laser printer (non-PostScript®), you can print checks on blank paper. MICR check printing adds efficiency to
you operation since you are no longer forced to load and reload different
preprinted check forms into your printer.
If you want to print MICR checks, be sure to make entries into all fields
labeled as required for MICR checks or the checks you print will be incomplete.
Also, the MICR CHECK TYPE radio button in the DISPLAY OPTIONS SETUP WINDOW must be selected.
If you are using pre-printed checks for multiple accounts, it is necessary to
order the same format and style of checks. (The color of the checks as well as
the account number and bank can differ.) See APPENDIX A for a list of suppliers of checks and other forms for use with Contract
Collector.
Bank ID F2
Enter an ID of up to four alphanumeric characters. This number is used by the
system in reference to the bank and is NOT the bank account number, nor is it
related to the COMPANY ID. Press F2 to display and select from a pick list of all the banks.
Bank Name
Enter the name of the bank where the account is located. Your entry can be up
to 30 alphanumeric characters long. For MICR checks, the bank name will print
on the check as it is entered here.
Account #
Enter the actual account number used by the bank. The number can be up to 20
alphanumeric characters long, including hyphens and spaces. If your account has
a "TT" number, separate it from the actual account number with the ^ symbol.
For MICR checks, the account number must be entered exactly as it will appear
on the MICR encoded line on the bottom of the check.
The ADDR/PHONE button brings up the ADDRESS/PHONE window. After the
information is saved in this window, it can be displayed under the NAME fields on the
main BANK WINDOW, using the available radio buttons. All information entered into
this window will print on MICR checks.
Address 1
Enter the mailing address of the bank as you want it to appear on contract
notices and invoices. Your entry can be up to 30 characters long.
Address 2, 3, 4
Use lines 2-4 for entering the remaining address information, including
CITY/STATE/ZIP. On any line, if you enter a five digit U.S. zip code and nothing
else, the line will be filled in with the city, state and zip. For foreign
addresses, simply enter information as received.
Phone Numbers
Enter each phone number on a separate line. For valid input, the number should
be in XXX-XXXX or XXX-XXX-XXXX format, including the dashes. If you are
entering international numbers, input the number as is. When you press ENTER, you
will receive an error message about the number being improperly formatted. Click
on the ACCEPT button if you wish to keep that format.
After pressing EXIT, you will return to the main BANK WINDOW.
ABA #
Enter the ABA number for the bank account, which can usually be found on the
check near the date and amount. This number is divided by a slash or horizontal
bar. Your entry can be up to 14 characters long.
This field is required only for MICR checks.
Transit #
Enter the bank transit number. Your entry can be up to 9 characters long. This
number can usually be found at the lower left-hand corner of the check. A
vertical bar character and colon (|:) usually precede and follow the transit number on checks.
This field is required only for MICR checks.
Next Check # (Optional)
Enter the next check number to be used in printing checks for this bank
account. Your entry can be up to 6 characters long.
This field can be changed if the check number get out of sequence. It should
be checked before each check printing process, especially if the previous check
printing was interrupted or if you have been using pre-printed checks.
Acct Name
Enter the account name to appear in the upper left corner of the MICR check.
Your entry can be up to 30 characters in length.
This field is required only for MICR checks. Press the ADDRESS button to bring
up the ACCOUNT ADDRESS window. If you enter an ACCOUNT NAME, you must complete this window. Otherwise, this window is optional. This
window is used for MICR check printing.
Address 1
Enter the mailing address of the account as you want it to appear on the
checks. Your entry can be up to 30 characters long.
Address 2, 3, 4
Use lines 2-4 for entering the remaining address information, including
CITY/STATE/ZIP. On any line, if you enter a five digit U.S. zip code and nothing
else, the line will be filled in with the city, state and zip. For foreign
addresses, simply enter information as received.
After pressing EXIT, you will return to the main BANK WINDOW.
Notes
Use this box to enter any notes relevant to the account.