Adjustments Journal Window
Enter fund transfers or accounting adjustments using this window. This window
allows you to debit and credit accounts for transactions not handled as a PAYABLE or RECEIVABLE.
Journal ID
The JOURNAL ID is a unique number of up to six digits that identifies each adjustments
transaction. If you are creating a new record, press ENTER to accept the default of
the next available sequential number.
To view an existing record, enter the ID and press ENTER. Press F2 or the
right mouse button to use the ADJUSTMENTS JOURNAL FIND WINDOW to find a record based on a COMPANY ID and/or DATE RANGE.
Date
Enter the date of the adjustment in this field. A default of the current date
is provided. Press ENTER to accept the default or type a different date in MM/DD/YYYY format and press ENTER.
Description
Enter a description of the adjustments transaction using up to 30 alphanumeric
characters.
Balance Summary: Debits Credits (Protected)
These protected fields show total amounts for all the debit and credit line
items in the bottom half of this window. The figures in these two fields must
balance before you can SAVE the adjustments record.
Recurring Info
If this is a recurring adjustments transaction, make entries in these two
fields. If not, leave the FREQUENCY field blank and the TIMES field at the default of 0 (zero).
For recurring adjustments, the system creates a new adjustments journal
transaction automatically during the AUTO CHARGE PROCESS, as determined by the FREQUENCY you specify in the FREQUENCY field and your entry in the DATE field in this window (see above). Each time a transaction is created, the
number in the TIMES field is automatically reduced by one.
Frequency 
Use this drop-down list to control the frequency with which this adjustment is
to occur—WEEKLY, MONTHLY, QUARTERLY, etc.
Times
Enter the number of times this adjustment should occur, up to 99. Do not count the current adjustment. A default of 0 (zero) is provided.
Line Items
Each adjustments record can have multiple line items that make up the total
amount of the transaction. When you use the DELETE command in the COMMAND MENU in this window, the system will give you the choice of completely deleting the
transaction or creating reversing transactions for each line item. If you
choose to reverse the transaction, the record—including all the line items that
made up the original transaction plus all the reversing line items—remains in your
system and can be viewed in DISPLAY ONLY mode at any time.
Ln # (Protected)
This protected field displays the line item numbers of the adjustments
transaction. Use the PAGE UP and PAGE DN push-buttons just above the COMMAND MENU to scroll through listings of more than six line items.
Date
The date associated with each line item is displayed in this field. The system
provides today's date as a default for each of these fields.
Description
Enter a description of the line item up to 25 characters long. A default of
the first 25 characters from the earlier 30-character DESCRIPTION field is provided by the system. The default description can be edited if
necessary.
Amount
Enter the amount of the adjustment. Your entry can be a positive number up to
nine digits long, including two decimal places. Or you can enter a negative
number up to eight digits long, including two decimal places, with an initial
minus sign (-).
Co F2
Enter the COMPANY ID for the line item. Press F2 or the right mouse button to search for a
company. From the SEARCH METHOD pop-up, you can select either the PICK LIST or the FIND WINDOW.
DB F2 (Optional)
Enter the ID of the debit account for the line item, if any. You can press F2
or the right mouse button to display and choose from a pop-up that lists all
the accounts in the specified company's chart of accounts.
This field is optional, but if you do not make an entry here you must make one
in the following field, CR.
CR F2 (Optional)
Enter the ID of the credit account for the line item, if any. You can press F2
or the right mouse button to display and choose from a pop-up that lists all
the accounts in the specified company's chart of accounts.
This field is optional, but if you do not make an entry here you must make one
in the previous field, DB.
Use this push-button to add additional line items to the adjustment record.
When you do, the current date appears in the first available line item. Complete
the remaining fields in the new line as described above.